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Automated student eligibility tracking to empower coaches and sponsors to support academic success
Managing student eligibility for sports and activities was a time-consuming process for one school district. Already using a Partners4Results dashboard to track grades, the district turned to us for a solution to automate the eligibility process. With tailored tools and dashboards, we transformed their workflow, making eligibility tracking faster, more efficient, and actionable.
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The Challenge: Simplifying a Complex Eligibility Process
The district needed a solution to automate these processes, improve transparency, and empower staff to support students academically. The district faced significant challenges in managing eligibility:
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Manual tracking of grades for sports and activities consumed valuable time.
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Communication with coaches and sponsors was slow and inefficient.
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Limited visibility into students' academic performance hindered early intervention.
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The Solution: Automated Eligibility with Partners4Results
We implemented a tailored solution that addressed the district’s needs:
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Automated Communication:
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An eligibility warning email was sent every Wednesday to coaches and teachers, allowing them to help students improve their grades.
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On Friday mornings, a final eligibility report was automatically emailed to coaches and activity sponsors, listing ineligible students and their grades.
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Eligibility Dashboard:
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A user-friendly dashboard displayed grade averages for all sports teams and activities.
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Staff could drill down to individual student grades and easily identify ineligible students.
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Creating Motivation with Team Challenges:
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With access to team grade averages, the district is now exploring challenges like seeing which team can achieve the highest grade average to encourage academic excellence.
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The Results: Empowering Coaches and Students to Succeed
The eligibility dashboard gives the district real-time insights into their teams' academic performance, allowing them to support students like never before.
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Efficiency Gains: Automated processes saved time and reduced manual effort.
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Improved Visibility: Coaches and sponsors gained insight into academic performance at both team and individual levels.
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Student Support: Early warning emails enabled teachers and coaches to intervene and help students improve their grades.
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Fostering Competition: The potential for team grade challenges fosters academic motivation across sports and activities.
Ready to Transform Your Eligibility Process?
See how Partners4Results can streamline your district’s eligibility tracking and empower your staff to help students achieve academic and extracurricular success.